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Student Data Privacy
Student Data Transparency and Security Act
Colorado Early Colleges (CEC) holds data privacy and security in high regard and takes action to ensure that our students’ data is handled securely in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).
Personally Identifiable Information (PII) Collected by Colorado Early Colleges
In addition to the data collected by the Colorado Department of Education, Colorado Early Colleges generally collects and maintains the following on its data systems:
| Household Information | Medical Information | Academic Performance Data |
|---|---|---|
|
Parent Name |
Health Conditions |
Assessments |
|
Address |
Immunizations |
Learning Activities |
|
Email Address |
Medications |
Transcripts |
|
Phone Numbers |
Vision and Hearing Screening |
Grades |
|
Employer |
Doctor of Record |
Schedules |
|
Attendance |
Learning Accommodations |
Account Access Logs |
|
Fees |
Disciplinary Incident Details |
Communication Records |
|
Bus Transportation Details |
|
|
We also provide this data inventory and dictionary of data elements published by the state Board of Education. CEC uses the data in order to meet its mission, All students, regardless of background or skill level, will have the opportunity to pursue a growth mindset that will allow them to achieve mastery and to demonstrate they can succeed in school, in college, and in their chosen career. No exceptions. No excuses.
CEC shares necessary Personally Identifiable Information with carefully vetted third party vendors using the most secure data transfer methods in accordance with current industry best practices. To view specific information on file for your child, please log into Infinite Campus.
PUBLIC NOTICE: In accordance with the Colorado Student Data Transparency and Security Act, C.R.S. Section 22-16-101 et seq., please be advised that if Colorado Early Colleges (CEC) ceases using or refuses to use a School Service On-Demand Provider pursuant to C.R.S. 22-16-107 (3) (c), CEC shall post on its website the name of the On-Demand provider, with any written response that the on-Demand Provider may submit, and will notify the Colorado Department of Education, which will post on its website the On-Demand Provider’s name and any written response.
This site only applies to the use of programs in all CEC schools.
On Demand Educational Service Providers
Many On Demand Service Providers have click-through contracts which are the agreements you see before installing an app or extension in your internet browser, or before installing an online program. CEC does not currently require a signed Data Protection Addendum (DPA) for these teacher-initiated (or “click-through”) contracts.
Teachers have approval to use the following website and mobile apps with students. Teachers can create accounts for students with any of the following websites or mobile apps unless the student’s parent/guardian has indicated in writing, by submitting a formal letter to the Head of School, that they prefer their child not have this access to these digital learning resources.
Each of the listed on-demand school service provider’s (websites and mobile apps) has been thoroughly reviewed to ensure their privacy policy is in compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA). Each of the following company’s privacy policy explicitly describes:
• What data is collected
• Educational purpose
• How data is used
• Will not sell/share student data
• Will not engage in any target marketing practices
School Service Providers That Share or Store Private Data
The link below is to a comprehensive list of third-party educational service providers Colorado Early Colleges has a contractual agreement and shares student data with in order to effectively support student learning and success. All contractual agreements between these third-party providers and Colorado Early Colleges ensure that each company’s data privacy policy is in full compliance with the Colorado Student Data Transparency and Security Act (HB 16-1423) and the Family Educational Rights and Privacy Act (FERPA).
In addition to contracts that CEC initiates, there are contracts that impact CEC due to agreements and contracts negotiated by the Colorado Department of Education. For a list of current and expired contracts that involve Personally Identifiable Information (PII) you can visit their website.
Select a Link:
For questions or comments regarding student data privacy and security, please contact:
Robin Zook
Student Data Privacy Administrator
