Access to Medically Necessary Treatment at School

Process For Medically Necessary Treatment in The School Setting

Medically necessary treatment may take place on school property only after all of the following steps have been completed:

1. Student’s parent/guardian provides to the Head of School:
   
   1. a request and consent for the medical treatment to be provided, with the name of the private health care specialist who will be providing the medically necessary treatment, describing the proposed treatment plan to take place in the school setting, and other pertinent information;
   2. an acknowledgment of the parent/guardians’ sole financial responsibility for the services and waiver of liability of CEC and CSI for any supervision of and misconduct by the private health care specialist;
   3. a copy of the student’s prescription, recommendation, or order from a qualified health care provider; and,
   4. a medical release authorizing CEC to confer with the qualified health care provider to obtain follow-up information about the student’s medical needs and the medically necessary treatment.
2. If either the parent, CEC, or CSI believes that the services could or should be provided by CEC or CSI through an IEP (Individualized Education Program) or Section 504 plan, then CEC will convene the appropriate team to consider the request.
3. For private medically necessary treatment to be delivered at CEC under this policy, the school will follow the existing procedures for determining needs and services for students with an IEP/504 Plan, prepare, with the input of the parent(s)/guardian(s) and the private health care specialist, a written plan that identifies the form of treatment, designated location(s), schedule, treatment plan, and any additional protocol regarding administration of medically necessary treatment to the student. The written plan must be signed by a school administrator, health care provider (if applicable), private health care specialist, and the student’s parent/guardian.
   
   1. The private health care specialist may be requested to attend the student’s IEP or Section 504 meetings to provide relevant information.
4. Any plan developed will be prepared considering the student’s access to general and special education. The rights to access shall not be interpreted to require changes to the school or school providers’ master schedule or to interfere with educational operations or CEC or CSI providers’ ability to complete their job duties and responsibilities. By accessing these services, the parent(s)/guardian(s) acknowledge and agree that the student may miss classroom instruction, special education, and related services, and/or school activities while receiving medically necessary treatment.
5. Private healthcare specialists must:
   
   1. provide proof of licensure, certification, or authorization to provide services;
   2. provide a certificate(s) of liability and insurance coverage, including sexual misconduct, malpractice, and workers’ compensation coverage that meets the limits applicable to other agencies and individuals who provide services in the school;
   3. submit to a background check that corresponds to the expected presence in the school, including a fingerprinted background check. The individual may be disqualified from providing services on school property if the background check does not meet school standards for employment in the sole discretion of the school.;
   4. sign a Confidentiality Affidavit certifying compliance with the Family Educational Rights and Privacy Act (FERPA) and agreement not to intentionally acquire or share information pertaining to any student other than the qualifying student; and
   5. sign an Assumption of Risk form waiving any claims against CEC and CSI and its employees for any injury sustained in delivering private medically necessary treatment to students.