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Background Checks
Charter schools must adhere to Colorado state regulations that mandate a background check be done prior to employment (Charter School Applicants CRS 22-30.5-110.7). Colorado Fingerprinting is approved by the Colorado Bureau of Investigation (CBI) to electronically process fingerprints for employment and licensure throughout the State of Colorado for those in positions of trust with children under the age of 18. All CEC Network full-time and part-time employees, including adjuncts and substitute teachers, are required to have their fingerprints processed through CBI. Contracted and/or third-party organization personnel are required to have background checks according to their organizational policy or required to have their fingerprints processed through CBI. Visitors on any CEC campus will be processed through the Raptor Technologies system. Volunteers are required to have background checks completed prior to volunteering at any campus. Throughout the duration of employment at CEC, if an item is added to the CBI or FBI record for an individual, the CEC HR Department is advised via email by CBI.
Acceptable Use
CEC will ensure Criminal History Record Information (CHRI) is only utilized for hiring purposes, which is the rationale for the original request. Please see the Employee Computer Network Internet Usage Policy for more information.
Procedure to Obtain Change, Correction or Updating of Identification Records.
If after reviewing an individual identification record, the subject thereof believes that it is incorrect or incomplete in any respect and wishes changes, corrections or updating of the alleged deficiency, they should make application directly to the agency which contributed the questioned information. The subject of a record may also direct their challenge as to the accuracy or completeness of any entry on their record to the FBI, Criminal Justice Information Services (CJIS) Division, ATTN: SCU, Mod. D-2, 1000 Custer Hollow Road, Clarksburg, WV 26306. The FBI will then forward the challenge to the agency that submitted the data, requesting that agency to verify or correct the challenged entry. Upon the receipt of an official communication directly from the agency which contributed the original information, the FBI CJIS Division will make any changes necessary in accordance with the information supplied by that agency.
Media Protection
CEC Criminal Record History Information (CHRI) is password-protected through Microsoft accounts. Most CEC confidential information is stored in the cloud via OneDrive and Sharepoint; which are Microsoft storage services. CEC also utilizes single sign-on technology through cloud partners, such as Frontline Education System, to ensure that shared accounts are not being used to access this information. Users who have access to confidential information have two-factor authentication applied to their accounts for an extra layer of security.
Incident Response
Misuse of CEC confidential and/or sensitive information, media records or internet usage procedures may result in disciplinary action including demotion, transfer, leave without pay, or termination of employment. If a security incident is suspected or confirmed to involve CHRI, CBI will be notified immediately.
Retention
CEC shall retain and destroy CHRI in accordance with applicable law and network-approved procedures. View the Colorado Department of Education retention management policy.
Questions?
CEC encourages staff, students, parents, and all members of the CEC community to become familiar with our policies and procedures. For questions or comments regarding our policies and procedures, please contact:
Melissa Talan, MBA
Executive Office Administrator
SECTION: School Employees
Background Checks
Approved: 06/2021